The Energy Community Secretariat is one of the institutions set up under the Treaty establishing the Energy Community (the "Treaty"). The Energy Community is an international organisation with its seat in Vienna. The Secretariat has overall monitoring, coordinating and administrative functions in regard with the implementation of the Treaty.
In parallel to the contracted/seconded positions, the Energy Community Secretariat offers a limited number of internships for persons who wish to acquire an understanding of the Energy Community’s work or gain experience in the field of their studies / work.
Procurement Officer (ref. ECS/03/2019) Vacancy notice
- Opening date
-  19 November 2019
- Closing date
-  19 December 2019
Under the direct supervision of the Head of Finance and Administration Unit, under the guidance of the Head of Legal Unit and in close collaboration with other Heads of Units and project managers, the incumbent will perform the following tasks:
- Managing procurement procedures in line with the applicable procurement law (European and Austrian), including preparation of tender documents, publications and organization of tender evaluation;
- Providing guidance and support to projects teams on the full range of procurement issues and at all stages of procurement process;
- Prepares yearly procurement plans on the basis of input and forecast from heads of units and project managers;
- Monitors contract implementation and initiates the necessary steps due in managing contracts;
- Contributes to development and updates of institutional procurement guidelines and procedures;
- Manages and updates consultants database in accordance with the applicable rules (Roster of Experts);
- Prepares participation and supports implementation of (monitoring, reporting etc.) of projects supported by external donors;
- Any other tasks as requested by the Directors.
The role requires the following competencies and skills from the successful candidate:
- University degree (or equivalent) in Law, Purchasing, Supply Chain Management, Public Administration, Finance, or closely related field;
- A minimum of 3 years of position-relevant work experience in the area of procurement is required, management of EU public procurement at international level constitutes an advantage;
- Substantial knowledge of the European Public Procurement Law and financial rules and regulations including preparation, opening and evaluation of EU public procurement procedures;
- Experience working with projects funded from European or other external sources;
- Demonstrated ability in managing contracts and interacting/negotiating with suppliers;
- Excellent command of English; ability to communicate in German is an asset;
- Strong analytical, drafting and organisational skills including managing conflicting priorities and working with tight deadlines;
- Solid communications skills.