Vacancies

Under the supervision of the Senior Expert for Environmental Governance, Permitting and Planning and Centre Lead in coordination with the Project Management Unit, the Intern shall support the effective functioning of the Centre for Renewables Acceleration (Centre) through providing assistance in the management of technical information and data, internal monitoring, as well as facilitation of communication among stakeholders. The intern has the following main responsibilities:

Task 1 – Centre’s Activities Implementation Support

The Intern shall support the day-to-day implementation of the Centre’s activities.

Activities shall include:

• Supporting Senior Expert in the implementation of activities in compliance with the Centre’s work plan and agreed timelines;
• Assist Senior Expert with internal monitoring of Centre’s activities, milestones and deliverables;
• Supporting the coordination of activities under the Consultancy Assignments and communication with the beneficiary municipalities, service providers in close cooperation with the Project Management Unit;
• Organising meetings, workshops, webinars, conferences and coordination calls in close cooperation with the Project Management Unit;
• Preparing agendas, minutes, action lists and follow-up actions in close cooperation with the Project Management Unit;
• Identifying implementation bottlenecks and following up on agreed actions.

 

Task 2 – Technical Information and Data Management

The Intern shall support the management of technical information and data required for the successful functioning of the Centre.

Activities shall include:

• In close cooperation with the Project Management Unit, assist with coordinating the collection of technical information and data from beneficiary municipalities and relevant stakeholders;
• Maintaining inventories of technical information, datasets and any other relevant documentation;
• Organising and maintaining databases, document repositories and version control;
• Monitoring the completeness and timely availability of information required for the preparation of technical deliverables;
• Supporting the preparation of tables, figures, maps, presentations and other materials.

 

Task 3 – Stakeholder Engagement and Communication

The Intern shall support stakeholder engagement and communication activities.

Activities shall include:

• In close cooperation with the Project Management Unit, coordinate the Centre’s meetings and consultancy assignments under the Project;
• In close cooperation with the Project Management Unit, support the preparation of communication and visibility materials related to the project/s;
• Maintain records of stakeholder engagement activities.

 

Task 4 – General Support

The Intern shall perform other tasks as assigned by the Senior Expert for Environmental Governance, Permitting and Planning and Centre Lead, the Project Management Unit, or the Director.

 

Requirements

The role requires a strong service-oriented approach, emphasizing data confidentiality and professional ethics. Proficiency in interpersonal and communication skills is vital for collaborating in diverse work settings and engaging with various stakeholders.

Core values and competencies:

• Professionalism: Demonstrates a high level of competence and ethical conduct in all tasks and interactions,
• Integrity: Consistently upholds the organization's core values and principles in all actions,
• Diversity: Respects and values diverse perspectives and contributions, fostering an inclusive work environment,
• Commitment: Actively contributes to the attainment of organizational objectives,
• Accountability: Takes ownership of both individual and delegated responsibilities, ensuring their successful completion,
• Collaboration: Effectively collaborates with colleagues to achieve shared goals and fosters a positive, trust-based working atmosphere,
• Result-oriented: Drives efforts toward achieving concrete outcomes and measurable results.

 

Selection criteria

• Student or recent graduate in the field of renewable energy, environmental sciences, geography, GIS, engineering, information management, project management, public administration or another relevant discipline.
• At least 1 year of relevant professional experience supporting the implementation of projects involving renewable energy, environmental management, technical information or data management;
• Experience in collecting, managing and reporting technical information and data;
• Experience working with public authorities, municipalities or other stakeholders will be considered an advantage;
• Familiarity with GIS software (e.g. QGIS or ArcGIS) and data management tools will be considered an advantage;
• Experience in the Western Balkans and/or the Energy Community Contracting Parties will be considered an advantage;
• Good knowledge of Microsoft Office applications, particularly Excel, Word and PowerPoint;
• Fluency in English (written and spoken) and preferably knowledge of at least one language spoken in the Western Balkans Contracting Parties is required.

 

Contract

The Intern will be offered a contract for a period until mid-December 2026. The duty station is in Vienna, Austria.

The intern shall receive an all-inclusive stipend of 1,855 EUR per month. The terms and conditions of the internship are based on the provisions of the Agreement between the Republic of Austria and the Energy Community regarding the seat of the Secretariat. The Secretariat's Procedural Act ECS-2026_PA_03_ECS-ENC On Rules for Seconded Staff, Interns, Locally Recruited Staff and Fellows_22-01-2026 of the Energy Community Secretariat shall form an integrated part thereof.

The commencement date of the internship shall be as soon as possible.

Under the supervision of the Head of Unit, and in close cooperation with the Finance Management and Advisory Expert, the Financial Operations and Reporting Assistant will have the following main responsibilities:

• Assists the Secretariat in financial and operational data management, related to the Secretariats obligations and operational workflows.
• Provides comprehensive support for reviewing and streamlining financial operations. In this regard:
  • Performs regular quality, consistency, completeness, accuracy, correctness and timeliness checks of data entered into the record-keeping systems by process owners, including, but not limited to databases, banking information, accounting and financial records and supporting documentation;
  • Maintains and regularly updates financial and operational datasets relating to e.g. grant contributions, fund allocations, support requests, purchase agreements, commitments, invoices, payments and available balances;
  • Through regular data controls and reconciliations identifies eventual documentation, numerical, data-quality and procedural discrepancies, and liaises with the responsible Expert and relevant colleagues to ensure their timely resolution.
• Supports the preparation of internal and external background notes, briefing materials, narrative-, and financial reports, audits, presentations, briefing packages, query responses and management updates by extracting, consolidating, validating and presenting data from relevant sources and by providing narrative summary. In this regard:
  • Operationally supports annual and ad-hoc internal and external audits. Specifically, follows the audit processes, and ensures that required unit responses and agreed follow-up actions and data provisioning are completed within agreed deadlines. Prepares supporting documentation and transaction breakdowns and verifies record traceability for evidencing.
• Assists in establishing and streamlining data management processes (e.g.: collection, processing, presentation) related to the Impact Reporting function.
• Proposes data management and procedural efficiency improvements.
• Other tasks assigned by the Director, the Deputy Director, or the Head of Unit.

 

Requirements

The role requires a strong service-oriented approach, emphasizing precision, data confidentiality and professional ethics. Proficiency in interpersonal and communication skills is vital for collaborating in diverse work settings and engaging with various stakeholders.

Core values and competencies:

• Professionalism: Demonstrates a high level of competence and ethical conduct in all tasks and interactions.
• Precision: Routinely and independently carries out verification and controlling tasks with low margin of error
• Integrity: Consistently upholds the organization's core values and principles in all actions.
• Diversity: Respects and values diverse perspectives and contributions, fostering an inclusive work environment.
• Commitment: Actively contributes to the attainment of organizational objectives.
• Accountability: Takes ownership of both individual and delegated responsibilities, ensuring their successful completion.
• Collaboration: Effectively collaborates with colleagues and stakeholders to achieve shared goals and fosters a positive, trust-based working atmosphere.
• Result-oriented: Drives efforts toward achieving concrete outcomes and measurable results.

 

Selection criteria

Eligibility criteria:

• Citizenship of either EU Member States or of any Contracting Party to the Treaty^[1]
• Physical capability to fulfil the responsibilities associated with the position^[2],
• University degree in the field of economics, business, finance, accounting, engineering or other field relevant to the job description,
• At least 2 years of relevant professional experience,
• Excellent command of English,
• Excellent attention to detail and consistency,
• Excellent communication and drafting skills,
• Demonstrated/referenced, excellent independent command of the Microsoft Office suite, specifically MS Excel.

 

Supplementary criteria:

• Professional experience in financial data management, record keeping, data quality control, reconciliations or financial process support,
• Professional experience in an international organization and/or public institution,
• Proven experience of working in a multi-cultural and multi-disciplinary environment,
• Capable of performing well under pressure,
• Ability to work independently and as part of a team, managing multiple tasks and priorities effectively,
• User-level knowledge of big data/database management solutions – e.g. SQL, Python libraries, MS Access or other,
• Good command of Ukrainian.

 

Employment contract

The Accounting and Reporting Assistant will be offered an employment as Staff Member in line with the Energy Community Secretariat’s Staff Regulations under an employment contract with an initial duration of three years, which may be renewed. The duty station is in Vienna, Austria or Kyiv, Ukraine.

The salary ranges are defined by the Energy Community budget. For this position, the Energy Community Secretariat offers a tax-exempted salary of EUR 3.279. The final remuneration will be determined based on qualifications, experience, and outcome of the recruitment process.

A system for salary ranges also allows for salary increases in the course of the employment, subject to performance criteria and availability of budget.

Other benefits consist of:

• Working in a multi-cultural environment,
• Central office location in the heart of Vienna,
• 30 working days of annual leave per calendar year.
• Official national holidays at the duty station,
• Option for working partially from home,
• 100% coverage of accident insurance fee,
• Reimbursement of health insurance fee of up to EUR 550 monthly,
• Coverage of individual development and training in line with performance appraisal report,
• Reimbursement of individual moving expenses,
• Residence Permit in the form of a Legitimation Card (Green Category),
• Option of parental leave and different categories of special leave,
• Flexible working hours,
• Professional on-boarding process,
• Compensation for overtime work in the form of time-off, up to 20 hours per month,
• Exchange of up to three holidays per annum for personal or religious reasons,
• Business trips, if applicable for the work,
• Cross-country project exposure, if applicable for the work.

The terms and conditions of employment adhere to the provisions outlined in the Energy Community Staff Regulations.

The commencement date of the employment is expected to be as soon as possible

 

[1] https://www.energy-community.org/legal/treaty.html

[2] Any formal appointment shall be subject to certification by a qualified medical practitioner, designated by the Director that the appointee possesses the degree of physical fitness needed for the post, in accordance with Article III.7 of the Energy Community Recruitment Rules