Past vacancies

Under the supervision of the Head of European Green Deal Unit, the Climate and Just Transition
Expert has the following main responsibilities:

• Contribute to the low-carbon transition of the Energy Community by the implementation and further development of the Energy Community Decarbonisation Roadmap.
• Coordinate the Energy and Climate Technical Working Group of the Energy Community and thus contribute to the work of the Energy and Climate Committee.
• Provide expertise in the field of climate mitigation and adaptation policies and just transition of the Contracting Parties, including with regard to the establishment of carbon pricing schemes.
• Contribute to the Secretariat’s role in the Initiative for coal regions in transition in the Western Balkans and Ukraine
• Ensure the compliance of Contracting Parties‘ national climate legislation, as well as individual projects, with the Energy Community acquis and strategy.
• Monitor the developments in the Contracting Parties in line with the global climate agenda and commitments under the Paris Agreement and UNFCCC.
• Provide expertise to the partner countries, preparation of policy papers, reports and recommendations relevant to climate and energy transition;
• Assist in Secretariat’s role in promoting sustainable energy projects in cooperation with EU institutions, IFls and bilateral donors.
• Cooperate with other stakeholders and partner organizations involved in the above tasks;
• Perform any other tasks as requested by the Head of Unit and Director.

The role requires the following competencies and skills from the successful candidate:

• University degree in environment, energy, economy, law or a closely related field;
• At least 5 years of experience in the climate policy, preferably in the EU Member States and/or Energy Community Contracting Parties;
• Proven working experience in the field of development and implementation of the EU energy and/or climate acquis;
• At least 3 years of experience in an institution pursuing an aim of public interest, preferably in an international organisation;
• Excellent command of English;
• Proven experience of working in a multi-cultural and multi-disciplinary environment;
• Capable of performing well under pressure;
• Excellent analytical and drafting skills; strong presentation and negotiation skills.

Under the direct supervision of the Head of Administrative and Finance Unit, the Administrative Officer shall be involved in the following tasks related to:

Area of Events Management:

• Produce detailed proposals for events in accordance with established event checklists
• Develop, maintain and administer the event management planning and execution formal tool
• Ensure efficient use of resources by advising the clients and superiors on modern ways for event management technics
• Able to establish, maintain and excel in quality and timely professional communication with stakeholders
• Manage the logistics and planning of regular events like Ministerial Council (s), PHLGs, ECRBs, Electricity, Gas, Oil Forums, etc.
• Ensure execution and administrative support for all planned and ad-hoc events organized or sponsored by the Energy Community Secretariat
• Liaise with venue management teams, caterers, transport companies, travel agencies, airlines, and contractors (equipment hire and technical support)
• Maintain accurate and up-to-date records and files for all events from planning to execution and formal evaluation
• Implement regular feedback collection from clients and participants aiming a constant improvement of the quality of services provided
• Ensure initiation and participation in preparing Terms of Reference for different long-term contracts for suppliers involved in the event’s management
• Use when required website and other available technical tools for processing the list of participants database on the Energy Community website
• Whenever requested, send Save-the-Date, Invitations and Reminders using the OpenEMM tool
• Coordinate travel arrangement and financial reconciliation of event participants, when required
• Make certain that financial matters relevant to tax and VAT refund comply
• Any other tasks as requested by the Supervisor or Director.

Area of Facilities Management:

• Responds on a day-to-day basis to helpdesk requests from staff related to technical facility management and general services issues in cooperation with external providers and internally available technical support resources
• Provide a regular overview of technical facilities-related systems (including heating, A/C, etc.)
• Keep internal stakeholders up-to-date on the requests submitted
• Establish and regularly inspects and monitor the tidiness of the premises
• Coordinate the work of the outsourced cleaning company
• Inspects and monitors all metering devices installed in the building. Ensures that invoices submitted by utility companies for electricity, water, central heating, and garbage removal costs are correct, that services have been provided, and that the invoicing system is accurate
• Assists in reviewing all scheduled preventive maintenance programs submitted by contractors and ensuring that they meet the specifications in the scope of work. Documents and maintains in-house maintenance programs
• Monitors and, in cases of emergencies or malfunctioning of essential building-related technical systems, intervenes to rectify the deficiency also after office hours on basis of an emergency response standby schedule
• In close coordination with other staff, contribute to the security and safe operational environment
• Performs the function of a fire warden
• Performs the function of the custodian of the keys
• Performs any other duties in relation to facility management and building support services as assigned by the Supervisor or the Director.

The role requires the following competencies and skills from the successful candidate:

• University degree in business administration, law, engineering or other related fields
• A minimum of 5 years of working experience performing administrative duties in one or more  areas such as event planning, communication, office coordination, project management or facilities management
• Excellent command of English; knowledge of other languages particularly German will be considered an asset
• Capable of performing well under pressure, prioritizing tasks and operating within short deadlines
• Established experience in managing documents, correspondence, data and reports
• Able to work collaboratively with colleagues to achieve organizational goals
• Strong negotiation skills
• Ability and willingness to work as a member of the team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Under the direct supervision of the Director the Executive Officer shall be involved in the following tasks:

• Lead coordination of the Director’s activities, in particular by coordinating the Director’s schedule and travel arrangements.
• Serve as a focal point for the Director’s office and ensure smooth and uninterrupted operation of the Director’s front office.
• Assist with overall monitoring of deliverables by all Units within established deadlines.
• Coordinate maintenance of documents, archives, and updated rosters.
• Provide advice on the existing organizational policies and procedures.
• Perform financial certification/approval functions within written delegated authority.
• Serve as a Focal Point for Human Resources which includes:
  • Recruitment (vacancies issue; short-listing; interviews’ administration);
  • Personnel administration (payroll, performance management);
  • Staff development and training;
  • Timely review and upload of the documents to existing HR e-resources;
  • Advise on staffing planning and resources allocation;
  • Manage the roster of consultants and experts.
• Assist with travel and event management tasks.
• Perform other duties as assigned.

The role requires the following competencies and skills from the successful candidate:

• University degree in business administration, law, or other related fields
• A minimum of 5 years of working experience performing administrative duties in one or more  areas such as planning, human resources, executive office coordination, project management, internal controls
• Excellent command of English; knowledge of other languages spoken in the Energy Community is an asset
• Capable of performing well under pressure, prioritizing tasks and operating within short deadlines
• Established experience in managing documents, correspondence, data and reports
• Able to work collaboratively with colleagues to achieve organizational goals
• Excellent analytical and drafting skills; strong presentation and negotiation skills
• Ability and willingness to work as a member of the team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Under the direct supervision of the Head of Administrative and Finance Unit, the Procurement and Supply Officer shall be involved in the following tasks:

• Plan, develop and manage all aspects of the procurement cycle in the organization
• Advise customers and on the full range of procurement issues; provide support and guidance at all stages of the procurement process
• Manage the contracting elements of procurement operations including drafting, negotiating, and concluding contracts for the supply of goods and services, and obtaining clearance from Legal Services as required.
• Establishing and maintaining the procurement plan and schedules for ongoing and newly-planned contracts
• Periodically examining contracting practices and procedures of other international organizations, donors, and host governments and recommending areas for improvement of the existing policies
• Overseeing adherence to contractual agreements; recommending amendment or extension of contracts; advising all concerned parties on contractual rights and obligations
• Monitoring the delivery, receipt and acceptance of goods and services, providing the confirmation of acceptance to the accounting unit for payment. Communicating and obtaining clarifications from the external consultancies and internal stakeholders on the stages of contracts implementation, invoicing and closure of the consultancy projects.
• Assist the organization’s field offices in the local procurement activities
• Use effectively the existing IT-tool and procurement platform
• Develop materials and deliver periodic training on supply chain issues
• Contribute to budget formulation and annual financial reports. Maintain the overview for the planned and ongoing contracts which are considered “Legal Commitments”; provide the up-to-date information on their use to Finance upon request.
• Contribute to budget utilization forecasting by providing procurement-related information.
• Ensure timely ordering, storage, distribution, monitoring and replenishment of office supplies and consumables
• Ensure timely well documented ordering, security storage, fair and timely distribution, monitoring, maintenance, tagging and replenishment of assets
• Supervise the process of asset physical verification, reconciliation of the collected data, and preparing the "Annual Inventory Report". In close collaboration with Finance, ensure timely and accurate recording in the accounting software.
• In cooperation with other staff, contribute to the safety of the premises and operate existing security systems
• Ensure steady application of VAT exempt status, when applicable
• Performing other related duties as required by Supervisor or Director.

The role requires the following competencies and skills from the successful candidate:

• University degree in supply management, logistics, business administration, commerce, law, or another related field
• CIPS certification, certification from Austrian procurement authorities or supply chain certification is highly desirable
• A minimum of 5 years of working experience performing procurement, supply chain management or administrative duties
• Excellent command of English; knowledge of German is an asset
• Capable of performing well under pressure, prioritizing tasks, and operating within short deadlines
• Practical experience dealing with supplying an organization with services and commodities
• Established experience in accurate managing documents, correspondence, data and reports
• Able to work collaboratively with colleagues to achieve organizational goals
• Procurement experience in the framework of EU grants is an asset
• Knowledge and experience in sustainable procurement is an advantage
• Excellent analytical and contract drafting skills; strong presentation and negotiation skills
• Ability and willingness to work as a member of the team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Under the direct supervision of the Head of Administrative and Finance Unit, the Intern shall be involved in the following tasks:

• Support the Event Management area of the Energy Community Secretariat, inter alia, processing the list of participants database on the Energy Community website, editing web-pages and uploading documents on the Energy Community website
• Send Invitations and Reminders via the Open EMM tool
• Provide daily assistance in an administrative area with data entry
• Note-taking
• Operate office equipment, monitor and host online IT tools used for virtual or hybrid meetings;
• Assist with travel arrangements for event participants including planning, execution and reconciliation
• Timely archive documents and update existing rosters and different master-lists
• Design and administration of surveys, drafting presentations
• Provide on-site administrative support for events, when required
• Assist in research activities of the comparative nature of policies and template documents
• Help in preparing templates, data collection and preliminary analyses using MS Office
• Provide support with organizing in-house thematic events and retreats
• Perform other duties as assigned.

The role requires the following qualifications, competencies and skills from the successful candidate:

• Student in the final year of studies from an accredited institution at the graduate or postgraduate level; or recent graduates or postgraduates, i.e. within two years after graduation able to work 40 hours/week
• Minimum 1 year of working experience performing administrative tasks
• Excellent command of English; knowledge of other languages spoken in the Energy Community is an asset
• Confident user of different office equipment
• Strong analytical, research and drafting skills and desire to develop and improve them
• Good organizational skills with the ability to process and classify information quickly and efficiently
• Ability and willingness to work as a member of the team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.​​​​​​​

Under the supervision of the Head of Electricity Unit, the Electricity Market Expert shall be involved in the following tasks:

• Monitor and report of the Energy Community Contracting Parties’ progress in the transposition and implementation of the obligations related to the electricity market stemming from the Treaty establishing the Energy Community;
• Observe implementation of the relevant Articles of the Treaty establishing the Energy Community in the field of electricity market;
• Assist Energy Community Contracting Parties in the transposition and implementation of the electricity market part of the Clean Energy package, Network Codes and Guidelines;
• Collect, process, analyse and present data in the field of electricity market;
• Promote and facilitate development of cross-border cooperation mechanisms in the field of electricity market in the Energy Community including through the cooperation with EU and EnC institutions and stakeholders, the organisation and participation to meetings, workshops and conferences; 
• Draft and review relevant policy and regulatory documents, guidelines, recommendations, procedures, reports, work programmes, projects, tender documents, minutes of meetings, news, articles and other documents related to the to the assigned tasks;
• Follow up actions on the ground of conclusions, decisions and recommendations of the competent Energy Community Institutions;
• Participate, monitor, provide comments and contribute as required, in bilateral or regional initiatives, projects and technical assistances relevant to the assigned tasks;
• Cooperate with other team members on fulfilling the tasks assigned;
• Perform any other electricity-related activities of the Energy Community Secretariat as requested by the Head of Unit and the Director.

The role requires the following competencies and skills from the successful candidate:

• University degree in engineering, preferably power systems, economy or a closely related field;
• At least 5 years of relevant experience in the electricity sector in the EU Member States and/or Energy Community Contracting Parties;
• Proven expertise in the field of implementation of the European electricity market especially related to capacity calculation, congestion management, forward, day-ahead, intraday, ancillary services and balancing markets;
• Excellent command of English; knowledge of other languages spoken in the Energy Community is an asset;
• Excellent analytical and drafting skills; strong presentation and negotiation skills;
• Excellent communication skills with ability to facilitate multi-stakeholders processes;
• Result-oriented with ability to provide high-quality and timely deliverables;
• Proven experience of working in a multi-cultural and multi-disciplinary environment.

Note: This is a re-published position. The candidates who have already submitted their application for this position, do not need to re-submit their application.

Under the supervision of Head of Eastern Partnership Assistance Unit and in cooperation with the Head of Electricity Unit, the Regulatory Energy Expert shall be responsible for the following scope of activities within the implementation of the EU4Energy Governance Project (”the project”):

• Contribute to the design of the countries’ specific work programs;
• Provide expertise to the partner countries on the regulatory aspects of implementing European policy and law in the field of energy, including renewable energy;
• Support the regulatory authorities and other stakeholders in the partner countries in the areas of tariff-setting and price regulation, market design and network flexibility, implementation of network codes, REMIT and market monitoring, support mechanisms for renewable energy including self-consumption, demand response, prosumers, aggregation, energy communities and smart meter rollout;
• Advise on European regulatory best practices in the areas of work;
• Review the compliance of draft legislation with the Energy Community law and policy guidelines/recommendations of the Energy Community Secretariat;
• Participate in dispute settlement procedures;
• Contribute to the implementation of EU4Energy Governance work program;
• Promote work of the Secretariat in the relevant field at international conferences;
• Perform other tasks as requested by Heads of Unit or the Director.

The role requires the following competencies and skills from the successful candidate:

• University degree in law, economy, engineering, or a closely related field;
• A minimum of 5 years of experience in energy market regulation, including 2 years of experience in a national energy regulatory authority;
• Excellent knowledge of EU energy regulatory framework and policy;
• Excellent practical knowledge of European electricity market regulation;
• Excellent command of English and Ukrainian;
• Proven experience of working in a multi-cultural and multi-disciplinary environment;
• Capable of performing well under pressure;
• Excellent analytical and drafting skills; strong presentation and negotiation skills.

Under the supervision of Head of Eastern Partnership Assistance Unit and in cooperation with the Head of Electricity Unit, the Regulatory Energy Expert shall be responsible for the following scope of activities within the implementation of the EU4Energy Governance Project (”the project”):

• Contribute to the design of the countries’ specific work programs;
• Provide expertise to the partner countries on the regulatory aspects of implementing European policy and law in the field of energy, including renewable energy;
• Support the regulatory authorities and other stakeholders in the partner countries in the areas of tariff-setting and price regulation, market design and network flexibility, implementation of network codes, REMIT and market monitoring, support mechanisms for renewable energy including self-consumption, demand response, prosumers, aggregation, energy communities and smart meter rollout;
• Advise on European regulatory best practices in the areas of work;
• Review the compliance of draft legislation with the Energy Community law and policy guidelines/recommendations of the Energy Community Secretariat;
• Participate in dispute settlement procedures;
• Contribute to the implementation of EU4Energy Governance work program;
• Promote work of the Secretariat in the relevant field at international conferences;
• Perform other tasks as requested by Heads of Unit or the Director.

The role requires the following competencies and skills from the successful candidate:

• University degree in law, economy, engineering, or a closely related field;
• A minimum of 5 years of experience in energy market regulation in a national energy regulatory authority;
• Excellent knowledge of EU energy regulatory framework and policy;
• Excellent practical knowledge of European electricity market regulation;
• Excellent command of English and Ukrainian;
• Proven experience of working in a multi-cultural and multi-disciplinary environment;
• Capable of performing well under pressure;
• Excellent analytical and drafting skills; strong presentation and negotiation skills.

Under the direct supervision of the Senior Energy Lawyer and Head of Gas Unit, the Intern shall be involved in the following asks:

• Provide expert advice to the Secretariat and the authorities of the Republic of Moldova, in matters related to the reform of the gas sector in line with Energy Community rules and best European principles;
• Support the Secretariat and the authorities of the Republic of Moldova in drafting documents (primary and secondary legislation, decisions, etc.) necessary to the reform of the gas sector in line with Energy Community rules and principles;
• Assist the Secretariat in reviewing gas and oil legislation in Moldova;
• Assist the Secretariat in unbundling and certification of the gas transmission system operator;
• Assist the Secretariat in establishing a gas exchange in Moldova;
• Analyze gas market developments and perform analytical and factual research on energy issues related to the gas sector in Moldova and the Energy Community;
• Performance of any other tasks as requested by Senior Energy Lawyer, the Head of Gas Unit or the Directors of the Energy Community Secretariat.

The role requires the following competencies and skills from the successful candidate:

• University degree in engineering, economics or law, or a closely related field (advanced university degree(s) will be considered an advantage);
• Excellent knowledge of the energy market in Moldova;
• Previous professional experience in the gas sector will be considered an advantage;
• Excellent command of English and at least one language spoken in the Republic of Moldova.

Under the supervision of the Director, the Head European Green Deal Unit shall be involved in the following tasks:

• Lead the work of the Secretariat related to the implementation of the Energy Community Decarbonisation Roadmap;
• Lead the work of the Secretariat related to the 2030 targets setting and implementation;
• Coordinate the work related to energy efficiency, renewable energy, climate and governance, including coal regions in transition;
• Analyse and propose new acquis in energy efficiency, renewable energy and climate to be adopted by the Energy Community;
• Coordinate initiatives for technical assistance that contribute to further implementation of the Energy Community Decarbonisation Roadmap;
• Coordinate work on reviewing and making recommendations on draft National Energy and Climate Plans (NECPs);  
• Cooperate with EU institutions, IFls, bilateral donors, others in order to identify and implement the most suitable instruments for incentivizing investments supporting the implementation of NECPs;
• Coordinate daily cooperation between the Secretariat and the European Commission and other EU institutions;
• Coordinate studies and works relating to the process of rebuilding a decarbonised energy system in Ukraine;
• Manage the work of the Unit in all aspects related to the area above;
• Cooperate with other Units for fulfilling the tasks assigned;
• Other tasks as requested by the Director.

The role requires the following competencies and skills from the successful candidate:

• University degree in engineering, economy, law or a closely related field;
• A minimum of 5 years of experience in the energy/climate sector in a public institution, preferably in an international organisation, including a minimum of 2 years of experience on managerial or policy coordinating position;
• Previous work experience in the international dimension of energy/climate policy, energy transition, decarbonization or a closely related field;
• Proven practical experience in the field of implementation of the EU energy/climate acquis.
• Previous work experience related to cooperation with IFIs and donors’ community;
• Excellent command of English; knowledge of other languages spoken in the Energy Community is an asset;
• Proven experience of working in a multi-cultural and multi-disciplinary environment;
• Capable of performing well under pressure;
• Excellent analytical and drafting skills; strong presentation and negotiation skills.​​​​​​​